Safari Documentation Eastcape & Karoo Safaris

passport-documentation image with Eastcape & Karoo Safaris - South Africa

Indemnity Form: Upon your arrival in South Africa, you will be required to sign an indemnity form – an important and necessary formality as a hunting safari is a potentially dangerous venture. But, rest assured that your professional hunter will go out of their way to ensure your safety and comfort at all times. Please contact us if you have questions about the indemnity form and any policies before you travel. 

Reservation Document (Outfitter Document): Your reservation document and invitation letter also acts as a contractual agreement between you and South African Hunting Safari (your hunting outfitter), requiring signatures from both parties. 

In addition to the indemnity form, the reservation document outlines specific details of your safari, including:

Booking Details: This section includes information about the dates of your safari, the type of accommodation provided, and any special requests or accommodations you may have specified.

Payment Terms: The reservation document outlines the agreed-upon payment terms, including the total cost of the safari, any deposit paid, and the remaining balance. It may also include information about accepted forms of payment.

Cancellation Policy: The document should clearly state the cancellation policy, including any penalties or fees that may apply if you need to cancel or reschedule your safari. Make sure you thoroughly understand these terms before signing.

Responsibilities and Liabilities: This section outlines the responsibilities and liabilities of both parties involved in the safari. It typically includes the outfitter’s commitment to providing the agreed-upon services and your commitment to follow the rules and guidelines set by the outfitter.

Safari Itinerary: The itinerary section provides a detailed schedule of your safari, including hunting locations, activities, and any other planned events. Review this section carefully to ensure it aligns with your expectations.

Health and Safety: Your health and safety are paramount. The document may include information about any medical requirements, vaccinations, or health precautions you need to take before embarking on the safari.

Firearms and Equipment: If you plan to bring your own firearms or equipment, the reservation document may include guidelines and requirements for their transportation and use during the safari.

Force Majeure: This clause addresses unforeseen circumstances that may prevent either party from fulfilling their obligations due to events beyond their control, such as natural disasters, political instability, or other emergencies.

Before signing the reservation document, carefully read through all the sections and seek clarification on any points that may be unclear. If you have any concerns or questions, it’s crucial to address them with the safari outfitter before finalizing the agreement. Keep a copy of the signed document for your records, and ensure that you adhere to the terms and conditions outlined in the agreement.